City of Surprise


Mayor Skip Hall – CM Roland Winters – CM Nancy Hayden – CM David Sanders – CM Patrick Duffy – CM Ken Remley – CM Chris JuddMayor Skip Hall

CONCEPT MEETING GUIDELINES

Overview: A Concept Review Meeting is required to take place prior to submitting design review of a project, including but not limited to, zoning, preliminary or final plats, site plans, and improvement plans. This meeting acts as an opportunity for the City to provide a general overview of the development process and provide preliminary feedback on development proposals. It is recommended that the applicant and their technical team attend the meeting. Prior to this meeting, representatives from various departments will evaluate the project and will then provide comments at the meeting. These departments can include Planning, Engineering, Fire-Medical, Building Safety, Real Property, Land Survey, Water Resource Management, Transportation Planning, Traffic Engineering and GIS. Concept Meeting: The intent of this meeting is to provide more specific information and guidance for property owners, developers and project designers who are considering development within the City of Surprise. Following the meeting, a Concept Meeting Summary will be provided to the applicant which provides:  A general outline of comments and issues related to planning and infrastructure requirements  Submittal requirements and fees  Information about the review process  Information about public hearing and Council processes Comments will be preliminary in nature. Additional comments may be provided during staff review of the formal submittal. Scheduling: Concept Meetings: Meetings are scheduled every Thursday between the hours of 8:45 a.m. – 11 a.m. The meetings are allotted 45 minutes and meeting times may be reserved by submitting all required documents to the Development Center Information Counter at City Hall. Materials must be received on or before Wednesday at 4 p.m. two weeks prior to the Concept Meeting date. One hard copy of all items and one CD in pdf format are required. Meeting times are filled on a first come, first served basis. Meetings will not be scheduled without the required items. If the desired week’s schedule is filled, the applicant will receive the first available spot on the following week’s schedule. Fees: Concept Meeting: $300 For questions, please contact the Project Coordinator below: Elsa De Moss at elsa.demoss@surpriseaz.gov (623) 222-3133 or Allysa Robinson at allysa.robinson@surpriseaz.gov (623) 222-3099